Renting out property in Scotland can be a rewarding endeavour, but it comes with legal obligations and practical considerations. Whether you're a first-time landlord or looking to expand your property portfolio, this guide will walk you through the essential steps and requirements for letting your property legally and successfully in Scotland.
Step 1: Understand your legal responsibilities as a landlord
Before advertising your property, you must ensure you're fully compliant with Scottish regulations. Letting property is governed by various legal frameworks, and failure to adhere to these can result in penalties.
Register as a landlord
In Scotland, all private landlords must register with the local council in which the property is located. You can apply through the Scottish Landlord Register. This registration confirms that you are a ‘fit and proper’ person to let property, asks you to confirm that the let property meets current standards, and is mandatory.
Comply with safety standards
Landlords are legally required to ensure their property meets specific safety standards. These include:
- Gas Safety Certificate (renewed annually by a Gas Safe registered engineer).
- Energy Performance Certificate (EPC) every ten years
- Electrical Installation Condition Report (EICR) (every five years).
- PAT Testing for portable electrical appliances.
- Smoke and heat alarms installed and interlinked.
- Carbon monoxide detectors where required.
- Legionella risk assessment.
Ensuring compliance protects your tenants and demonstrates your professionalism as a landlord.
Step 2: Prepare the property for letting
A well-presented, safe and clean property is key to attracting quality tenants.
- Clean thoroughly and carry out minor repairs.
- Neutral décor appeals to a broader range of tenants.
- Furnishings (if provided) must comply with fire safety regulations.
- Provide an inventory detailing condition and contents.
Consider offering energy-efficient features or modern appliances, as these can make your property more appealing and potentially command a higher rent.
Step 3: Choose the right Tenancy Agreement
In most cases, landlords will use a Private Residential Tenancy (PRT). Introduced in 2017, the PRT provides:
- No fixed term (tenants can remain as long as they wish unless the landlord has grounds for eviction).
- Rent increases limited to once per year with at least three months' notice.
- Stronger protection for tenants and clear eviction grounds.
Make sure the agreement complies with current legislation.
Step 4: Set the rent and advertise
Research comparable local rents using online platforms and local agents. Pricing your property competitively helps reduce void periods.
When advertising, include:
- Quality photographs
- Accurate descriptions
- EPC rating
- Key features and location benefits.
Websites like Zoopla, and letting agents’ portals are excellent starting points.
Step 5: Vet tenants thoroughly
Getting good tenants starts with robust screening. A strong tenant can reduce the risk of arrears and property damage.
Ask for:
- Proof of income/employment.
- References from previous landlords.
- Credit checks.
- Guarantor details if applicable.
You must also carry out Right to Rent checks and ensure all tenants are over 18 and legally permitted to rent in the UK.
Step 6: Secure a deposit and use a Tenancy Deposit Scheme
By law, any deposit received must be lodged with a government-approved Tenancy Deposit Scheme within 30 working days of the tenancy starting. You must also provide the tenant with:
- Prescribed information about the scheme.
- Terms and conditions of the tenancy.
Approved schemes in Scotland include SafeDeposits Scotland, Letting Protection Service Scotland (LPS), and MyDeposits Scotland.
Step 7: Maintain the property and communication
Once your tenant moves in, your responsibilities do not end.
- Carry out repairs promptly.
- Inspect the property at reasonable intervals (with relevant notice).
- Maintain appliances and ensure safety certifications remain current.
- Be available for communication and queries.
Open, respectful communication goes a long way in building a good landlord-tenant relationship and encourages long-term occupancy.
Get professional legal advice
Letting property in Scotland is a significant undertaking, and compliance is key to avoiding legal issues. At d and h, our qualified team can guide you through every step — from drafting tenancy agreements to dealing with disputes and evictions.
Whether you’re a new or seasoned landlord, our tailored legal support can help protect your investment and ensure peace of mind.